Easily and responsibly keep track of who has visited your space and when.

Make sure you are ready for reopening.

It's Free. Get started

Why is this necessary?

The government has issued guidance stating "Organisations in certain sectors should collect details and maintain records of staff, customers and visitors on their premises to support NHS Test and Trace". In particular they have stated "We would prefer you to record and protect information electronically", so we thought we would make it easier for you!

The benefits of Time to Spare

Sign people in and out seamlessly

Register visitors as they arrive. Sign them out when they leave. No need to download an app, no need to book in advance. Register all of your visitors safely and securely. All the information you collect is remembered, so when they next come in, you only need to tick them off.

Be GDPR compliant

Don't fall foul of the GDPR. Keep your visitors' information secure. Everything is password protected and encrypted, and individuals information is auto-deleted after the recommended 21 days. No danger of paper being left lying around and no spreadsheets that can be easily hacked.

Keep your staff, volunteers and visitors safe

If a visitor has a positive test, you can pull up a list of who else was there with just a search of their name. No pages of paper to look through or messy handwriting to decipher. This means that everyone can get tested and isolate if needed, keeping everyone safe.

How it works

Our system has been designed to be stress-free for you and your visitors.
For more information on why we built it like we did see our blog.

Visitors register their details

They can do this in advance by visiting your personalised page, or on arrival. Here they can securely register their details and those for others in their party. It's quick and easy and there's no app to download. If they have visited in the last 21 days, they don't need to register again.

You check them in and out

When they arrive you simply check them in. If a visitor hasn’t already registered, you can do this on the visitor's behalf. When they leave you sign them out with a click. You can also sign everyone out it one go or by activity

Everything is stored securely

Each visitor's record is then held for 21 days from when they last visited. Once they have been registered, all personal details are hidden, keeping your visitors' data safe. If there is a request for information from NHS contact tracers, the account owner can generate a list of everyone who needs to be contacted by simply searching the person's name.

Who are Time to Spare?

We are data experts. Founded in 2018, we have been working with charities since then to record who is using their services and when. We are trusted by charities across England and the world. This means we have the skills and the expertise to know how to manage people's data and to store it securely. If you would like to know more see our main site.

Founded in 2018 and been busy since!
Organisations have a Time to Spare account.
Attendances recorded since February.

How much does it cost?

Nothing! We've made this completely free for registered charities and statutory bodies such as community centres, village halls, libraries and places of worship. Not one of these? Get this for your business

£100  Free
for registered charities and statutory bodies

✔ Seamless sign-in and sign-out
✔ Remember regulars
✔ GDPR compliance
✔ Data auto-deletion after 21 days
✔ Remote support
✔ Insights
✔ Automated text messages
Get Started

We can also help make monitoring and reporting better for charities and their funders. Find out more